FAQ Relating to the Corona Virus
The HECTOR School as Technology Business School of the Karlsruhe Institute of Technology (KIT) is aware of the current situation and prepared to react appropriate.
1. Who can I contact with my admissions questions?
We are still here for you! If you have any questions regarding your application, you can contact our admissions team at admissions∂hectorschool.com. As we have a rolling application process, applications can be submitted throughout the whole year. However, for an intake in the same year we recommend to submit the application until July, especially if a visa is required. We ask our admitted international participants to stay in close contact with us regarding the status and potential delays so that we can assist you in finding the best possible solution.
2. Will there be interviews or the possibility for a campus tour?
The application process will be proceeded as usual with some hygiene requirements: personal interviews will take place online for the moment. If you are interested in getting to know the campus please check our events page, we have virtual and on-campus open house days – or contact Mr Gian-Pietro Solinas to schedule an individual campus tour.
3. Are there any updates regarding the English language proficiency or recommendation letter?
As all the lectures will be held in English, English language proficiency is still required. But if it is a challenge for you, e.g. getting a signed letter of recommendation, taking a TOEFL test or there are time delays in your visa application process – please get in contact with Ms. Jelena Muench and we will find a solution: admissions∂hectorschool.com
The modules will take place in time.
Even if we know that our participants appreciate to have courses on-campus to get the most out of the study, the situation can occur that we stay with online courses. We as well as the lecturers are already experienced in holding online lectures. Here are some statements of our last year’s participants and lecturers.
Prof. Dr.-Ing. Verena Nitsch: "The online lecture is working very well. Even parallel group work can be realized. Overall, the participants seem quite satisfied and are also very committed to the project.“
Prof. Dr.-Ing. Doppelbauer, Elektrotechnisches Institut KIT: "From my perspective, the online lecture went well. All participants were present the whole time, although for some of them it was quite challenging due to the time difference. Nevertheless, we had extensive discussions and the participants were able to calculate an exercise on their own, before discussing the results in the group.”
Prof. Dr. Thomas Schuster: "Teaching online works very well. The students interact with each other through the different channels. The processing of the lab tasks is a bit more complicated than in classroom teaching, but this also works very well by having active discussions and using screen sharing."
Benjamin: "Especially the different channels for group work or break rooms and the previously created private channels for the exams are great for us in terms of organization. That is because we have many case studies and group work here at the HECTOR School - and communication is going great here.”
Arvid: "The online lectures worked out really well. Especially because our lecturers took the new possibilities and turned them into an advantage."
Franziska: "The most important thing, of course, is a stable Internet connection - it is best to use a LAN cable. The two professors were well prepared and familiar with the technology. Interaction is key - it was easy to ask questions, start discussions and join group work sessions. Nevertheless, I hope that the next module will take place on-site in Karlsruhe again. Nothing beats direct contact with professors and fellow participants."
You see, you can be sure to receive the excellent teaching you can expect from HECTOR School and the KIT.
1. How can I reach the Accommodation Office during the pandemic?
We are still there for you during the office hours from Monday to Friday between 8.30 am to 12.00 pm and 1.30 pm to 5.00 pm.
You can reach us by telephone via +49 721 608 47888 or you can contact us via email: living∂id-schools.kit.edu.
2. Are there general hygiene rules at the ID?
Yes, we kindly ask you to abide to the following measures:
- When entering the building disinfect your hands. We've provided disinfectant at all entrances.
- Please always keep a distance of 1.5 meters and avoid physical contact.
- Please wear a mask at all times in the building and during lectures.
- Please do not touch your face. Use the inside of your elbow when sneezing or coughing.
- People with cold symptoms are not allowed to join events
3. What precautions have been taken against the spread of the virus in the dormitory?
- There are disinfectant stations at entry areas. In private areas the tenants are responsible for disinfectants.
- In private areas, face masks are not mandatory as long as a distance of 1.5 metres is possible.
- The cleaning team provides a thorough support in cleaning and disinfecting the kitchens.
- New tenants and returnees will receive a disinfectant upon arrival (once).
4. What are official regulations regarding wearing a mask?
As of September 30, 2020, employees and students of the ID and KIT are required to wear a mask whenever they find themselves on public routes such as door and other entrance areas, passageways, corridors, staircases, sanitary facilities, and routes at events and when you cross the ID courtyard, as well as during lecutures. Please note you are also required to wear a mask when you are shopping.
5. I was abroad - what do I need to know before my return?
- Please inform us in advance of your planned return by e-mail (living∂idschools kit edu).
- Please see questions 6-8 regarding the regulations and measures to be followed.
- To protect our residents and staff we ask you to abide to the following measures: You were not in a risk area (defined by Robert Koch Institute, see accordant website) within the last 10 days. If you were in a risk area within the last 10 days, you have to get tested upon arrival (most airports have test facilities available). A negative test result is prerequisite for moving into the dormitory. Due to inconsistent information on incubation time, we require you stay in quarantine for 5 days before participating in live lectures. Online participation is always possible.
6. What do I need to know about entering Germany from a risk area?
- Persons returning from risk areas are required to inform local authorities about your return. You will find an online form on the website of the city of Karlsruhe. The form is in German. If you have issues understanding the text you can also send an email (polizeirecht∂oa karlsruhe de) to the Karlsruhe office of public order including: Your name, address, date of return, a doctor/lab issued certificate including test results (see question 8) of departure, date of birth and, if applicable, short details of any coldlike symptoms you might experiencing. Please also see question 5, 7, 8.
7. Is a test required for new residents and returnees and where can I get tested?
- You can get a COVID 19 test in your home country max. 48 hours before entering Germany. The German authorities will only accept tests from pre-approved countries (see list of preapproved countries.)
- You can get a COVID-19 test at Frankfurt Airport, or several other German airports. If you have to wait at the airport late at night for the test, please book a hotel room. You are asked to present the test result to the International Department before your arrival.
If you want to be exempted from quarantine, additional measures must be taken, see question “ How can I be exempted from the German quarantine obligation?“.
1. Is there any financial support?
Students that have been hit financially by the current COVID-19 crisis may also apply for an interest-free loan () hosted by the KfW ( ). A loan of up to 650€ per month is available for both domestic and international students; with the duration of financial support being determined on an individual basis.
The application for is only possible within the period from May 16 , 2020 – February 15 , 2021! The funding period begins at the earliest on July 1 , 2020 and at the latest on March 1 , 2021. If funding has not started by March 2021 at the latest, no further funding will be possible. Because of this, the application must be received in full by the KfW on February 15 , 2021 at the latest.
The toll-free service number (0800-539-9003, Monday – Friday: 8 am – 6 pm) will be able to provide you assistance in English. Initially, the call begins with an automated response, after which you have to enter "eins" (one) by pressing the telephone-button “1” or by language, afterwards you will be connected with a representative.
Please note that contents are subject to change.
With concrete questions regarding the HECTOR School that are not answered here, please contact Ms. Gian-Pietro Solinas: info∂hectorschool.com.
For general information relating to the Corona Virus, please view the KIT FAQ information page.